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New By-Laws
Article 1 - Name |
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| Section 1 - | The name of this section shall be, “American Society of Mechanical Engineers Cincinnati Section,” or, in short, “ASME Cincinnati Section.” |
Article 2 - Object |
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| Section 1 - | The object of this Section shall be to promote the general interest of its members professionally and socially. |
Article 3 - Membership |
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| Section 1 - | All members of the Parent Society, i.e., American Society of Mechanical Engineers (also referred to as ASME International), of all grades (excepting undergraduate members of Student Branches) residing in or near Cincinnati and surrounding districts within the boundaries established by the Parent Society shall be considered members of this Section. |
Article 4 - Dues |
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| Section 1 - | The dues of members shall be only those prescribed by the Parent Society. |
Article 5 - Management |
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| Section 1 - | The management of this Section shall vest in an Executive Committee consisting of 4 elected Officers (Section Chair, Vice-Chair, Secretary, and Treasurer) and occupied Chairs of the Standing Committees described in Article 9, Section 1. |
| Section 2 - | Each year, the positions of Section Chair, Vice-Chair, Secretary and Treasurer shall be open for election or re-election. The current Section Chair, Vice-Chair, Secretary and Treasurer are eligible for re-election for subsequent one-year terms. A term will begin on July 1 and will end on June 30 of the following calendar year. |
Article 6 - Duties of Officers |
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| Section 1 - | The Section Chair shall, (1) whenever possible, preside at all meetings of the Section and of the Executive Committee, (2) have the authority to appoint and remove all Chairs of the Standing Committees and Ad-Hoc Committees, (3) have the authority to execute orders to the Treasurer for disbursement of Section funds, (4) make final decisions on the actions of the various Standing and Ad-Hoc Committees, and (5) assume all other executive duties not specifically delegated. The Section Chair will be responsible for the preparation and submittal of the ASME Section Officers and Committee Report to the ASME Regional Operations Office. Prior to the end of his/her term, the outgoing Section Chair shall call a meeting of the old and new Executive Committees to prepare to turn over the management of the affairs of the Section to the new Executive Committee. |
| Section 2 - | The Vice-Chair shall, in the absence of the Section Chair or at the request of the Section Chair, assume executive duties including the authority to execute orders to the Treasurer for disbursement of Section funds. The Vice-Chair shall perform other temporary duties assigned to him from time to time by the Section Chair. If for any reason, the Section Chair is unable to complete his/her term, the Vice-Chair shall assume the position of Chair and the Vice-Chair position shall become vacant. |
| Section 3 - | The Secretary shall, (1) whenever possible, keep a record of all meetings of the Section and of the Executive Committee, (2) maintain the Section roster, (3) act as a point contact for the mailing labels, and (4) issue all voting ballots. In the absence of the Secretary, the Section Chair shall appoint a temporary Secretary to record the minutes of a meeting. |
| Section 4 - | The Treasurer shall: (1) assume responsibility and accountability for the funds of the Section, (2) provide regular financial status reports to the Executive Committee, (3) execute orders by the Section Chair to disburse funds, (4) report any orders for disbursement of funds that appear to be inappropriate in nature to the Executive Committee and disburse funds pursuant any final decision of the Executive Committee, and (5) prepare and submit any required financial documents to the ASME Regional Operations Office. |
Article 7 - Nomination and Election |
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| Section 1 - | Once a year, the Executive Committee shall perform a nomination process where members are nominated for potentially assuming the position of Section Chair, Vice-Chair, Secretary and Treasurer during the subsequent term. Appropriately nominated members shall be added to an election ballot. If all positions up for election are uncontested: (1) the nominated members will be automatically elected to their respective offices, and (2) it will no longer be necessary to prepare an election ballot. |
| Section 2 - | The election ballot containing all names placed in nomination shall be mailed by the Secretary to the section membership no later than March 31. Ballots to be counted must be received by April 15. The Secretary of the section shall act as teller of the election, and announce the results by April 30. The incoming Section Chair will have the option of appointing new Chairs of the various Standing Committees. The names of the four newly elected officers and all new Committee Chairs shall be reported to the ASME Regional Office by May 15. |
| Section 3 - | The Officers declared elected shall assume their respective offices on July 1 and, except for action under Article 7, section 5, shall be privileged to remain in office for the remainder of the fiscal year, ending June 30. |
| Section 4 - | Any vacancy occurring during the year (except for that of Section Chair) shall be filled by a majority vote of the Executive Committee. Vacancy of the Section Chair position shall be filled as addressed in Article 6, Section 2. |
| Section 5 - | In case of gross misconduct and/or negligence or his/her duties, an elected Officer may be removed from office by a minimum two-thirds vote of the Executive Committee. |
Article 8 - Meetings |
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| Section 1 - | The Section Chair, or a majority of the Executive Committee, may call an official meeting. |
Article 9 - Standing and Ad-Hoc Committees |
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| Section 1 - | The Section Chair shall appoint the Chair(s) of the various Standing Committees. The list of currently approved Standing Committees is given below: Public Information; College Relations; Honors & Awards; History & Heritage; Membership Development; Professional Development; and Technical Programs. |
| Section 2 - | In addition to the aforementioned Standing Committees, Section Chair may, with the approval of the Executive Committee, create one or more Ad-Hoc Committees for such specific purposes as the Section Chair deems helpful or necessary. The Section Chair shall also appoint a Chair of such Ad-Hoc Committee(s). The Chair of an Ad-Hoc Committee is not a member of the Executive Committee unless specifically approved by a two-thirds vote of the Executive Committee. |
Article 10 - Amendments |
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| Section 1 - | Amendment to these By-Laws or replacement of these By-Laws may be submitted to the Executive Committee for approval. If approved by a majority of the votes cast by the Executive Committee, the proposed amendment or replacement of the By-Laws shall be submitted to the section membership by a ballot for voting. Votes returned within thirty days must be counted. If approved by a minimum two-thirds of the votes cast by the section membership, the proposed amendment or replacement of the By-Laws shall either become part of these By-Laws or replace the previous By-Laws. |
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