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American Society of Mechanical Engineers Eastern Virginia - District F
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The
American
Society of Mechanical Engineers
(This
following
is excerpted from Society Policy P-5.3)
“Each
Section shall adapt its own by-laws, for the conduct of its affairs,
which must
be in harmony with the Constitution and By-Laws of the society. Every
publication of such by-laws shall be
prefaced with a copy of Article C5.1.2 of the Society’s
Constitution.
A copy of section
by-laws shall be filed with
the Managing Director, Member Affairs.”
Article
C5.1.2 of the Society’s Constitution
The
provisions of the Constitution and By-Laws and Society Policies
established by
the Board of Governors of the Society shall govern the procedure of all
units
of the Society but no action or obligation of such units shall be
considered an
action or obligation of the Society as a whole.
Name
Section
1.
The name of this
organization shall be
the Eastern Virginia Section of the American Society of Mechanical
Engineers.
Article II
Section
2.
Student members of the
American Society
of Mechanical Engineers residing or attending school in the Eastern
Virginia
Area shall be members of the organization without vote.
Section
3.
The qualifications of
voters at
elections shall be the same as are prescribed by the Constitution of
the
Society.
Article III
Management
Section
2.
The Executive Committee
shall consist of
officers of the Section and shall be a Chair, a Vice-Chair, a
Secretary, and a
Treasurer elected from regular members of the Section slated by a
nominating
committee and voted in by the regular members at large.
Each
officer shall be elected to serve for a
period of one year.
The
duties of the Secretary shall
be:
1.
Keep
and make available minutes
of all executive and business meetings.
2.
Obtain
access to current
membership information
3.
Carry
on and keep files of all
formal correspondence of the Section.
4.
Maintain
an inventory of supplies
and assets of the Section.
5.
Notify
members of all Executive Committee meetings.
The
duties of the Treasurer shall
be:
1.
Receive
funds, pay bills in
accordance with the budget and prepare the financial reports.
2.
Provide
a budget report/update
for each Executive Committee meeting.
Section
3.
New officers shall be
elected by an
email or
letter ballot voting process
by June 1
each year, and shall assume office on the first day of July following. An
Executive Council Meeting shall be
called by the immediate past Chair within one month following the
assumption of
office of the newly elected officers.
A quorum shall consist of three
voting members
of the Executive Committee.
Section
4.
Standing Committees
– These committees
are those whose functions should be maintained throughout the Section
activity
year and whose functions involve section operations.
Prior
to the above stated meeting the
Executive Committee should appoint the following standing committees:
Program,
Membership Development, Publicity, Student Affairs, Nominating, and
Professional Development.
All standing
committees should continue throughout the elective year and until
successive
committees assume their duties.
The
overall yearly plans of each standing committee should be subject to
approval
of the Executive Committee.
Standing
committees may be added or deleted as approved by the Executive
Committee.
Section
5.
Special Committees
– Special committees
may be appointed by the Chair and their duties defined as the Chair or
Executive Committee deems necessary.
Section
6.
Any member of any
committee who for a
period of three months (consecutively) does not take part in the
management of
the affairs of the Section shall cease to be a member of the committee
at the
discretion of the Executive Committee; the vacancy to
be filled by appointment by the Section Chair. The
Executive
Committee shall have power to fill all vacancies in its own membership,
such
appointees to hold office until the next regular election.
Article
IV
Nominations
Section
2.
The nominating
committee so appointed
shall prepare the ballot (either email or letter) for the election of
officers.
It shall announce its
selections to the Section approximately and at least one month prior to
sending
out of the ballot.
Section
3.
Additional nominations
may be made by
petition, signed by no less than 5 percent of the Section membership. The
names of such nominees shall be added to
the ballot as a special list.
Section
4.
The email or letter
ballot thus prepared
shall be submitted to the membership of the Section by June
1, the ballot shall be returned
not less
than 10 days after the date of distribution.
Candidates
receiving the largest number of votes of those cast shall
be declared elected.
Article
V
Meetings
Section
2.
Special meetings may be
called at any
time by the Executive Committee. The
Secretary shall notify all members at least 5 days in advance of the
date fixed
for such special meetings and state the purpose thereof.
Article
VI
Miscellaneous