SUBSECTION BY-LAWS

THE INTERNATIONAL AMERICAN SOCIETY OF MECHANICAL ENGINEERS, EAST TEXAS SUBSECTION

PREFACE

(The following is excerpted from Society Policy P-5.3):

 “Each Section shall adopt its own By-Laws, for the conduct of its own affairs, provided such are in harmony with the constitution and By-Laws shall be prefaced by the previous sentence and with a copy of Article C5.1.2 of the Society's Constitution. A copy of these By-Laws shall be filed with the Managing Director for Member Affairs.”

C5.1.2  The provisions of the Constitution and By-Laws and Policies and procedures established by the Board of Governors of the Society shall govern the procedure of all components, shall be considered obligation of such components, shall be considered an action or obligation of the Society as a whole".

ARTICLE I

Name

Section 1. The name of this organization shall be the East Texas Subsection of The American Society of Mechanical Engineers.

ARTICLE II

Membership

Section 1. All members of The American Society of Mechanical Engineers who have indicated a "for mail" address in the following counties, within the boundaries established by the Society, shall be considered members of the East Texas Subsection.

Section 2. Student members residing in this area shall be members of the Subsection without vote.

Section 3. The qualifications of voters at elections shall be the same as are prescribed by the Constitution of the Society.

ARTICLE III

Management

Section 1. A member to be eligible to work on committees or hold office in the East Texas Subsection must be a member of the East Texas Subsection.

Section 2. The Management of the Section shall be vested in a local Executive Committee of eight members, two of whom shall be elected annually, to serve for four years.

Section 3. The Committee shall elect a chair, vice chair, secretary and treasurer on an annual basis.  The remaining Executive Committee members will serve as subcommittee chairs.

Section 4.  A Board of 4 directors shall be elected annually by the Executive Committee to serve in an advisory capacity as ex-officio members of the Committee.

Section 5. The local Executive Committee is empowered to appoint for special purposes temporary subcommittees, upon which non-members of the Society may serve.

Section 6. Any member of any committee who for a period of three months (consecutively) does not take part in the management of the affairs of the Subsection, shall automatically cease to be a member of the committee. The Executive Committee shall have power to fill vacancies in its own membership, such appointees to hold office until the next regular election.

 ARTICLE IV

Nominations

Section 1. The nominating committee of the Subsection shall be made up of two members selected by the Executive Committee and the retiring chair of the Section. The retiring chair of the Subsection shall act as chair of the nominating committee.

Section 2. In the month of February each year the nominating committee shall prepare a letter ballot for the election of officers and/or executive committee members. It shall announce its selections to the Subsection approximately, and at least, one month prior to the date of sending out the letter ballot.

Section 3. Additional nominations may be made by petition, signed by not less than two qualified members of the Subsection. The names of such nominees shall be added to the letter ballot as a special list.

Section 4. The letter ballot thus prepared shall be submitted to the membership of the Subsection, to be canvassed not less than ten days after the date of mailing.

Section 5.  Those candidates receiving the two greatest numbers of votes, based on ballots returned at the time of canvassing, shall be elected to the Executive Committee.

ARTICLE V:

Miscellaneous

Section 1.  Propositions for amendments to these By-Laws shall be submitted to the Executive Committee, to be presented to the Subsection at a subsequent regular meeting. Notice of such action shall be supplied to the members, along with the meeting notice. Vote shall be by secret ballot of those present at the meeting. If approved by 2/3 of the votes cast, the amendments shall become part of these By-Laws.

Section 2.   These By-Laws shall go into effect on July 1, 2001.

 ADDENDUM

Section 1.  The Executive Committee will be comprised of six members during the first year of operation.

Section 2.  The Executive Committee will be comprised of seven members during second year of operation, subject to the schedule of vacating positions listed in Section 3. 

Section 3.  Positions on the founding Executive Committee shall become vacant as follows:

First year:                  Position held by the retiring chair. 

Second year:                  Position held by the founding vice chair

Third year:                    Positions held by the founding secretary and membership chair

Fourth year:                  Positions held by the founding treasurer and program chair