ASME St Louis Section Executive Board Meeting

April 22th, 2008

Attendees

Follow-up List (all items listed by owner - due date - action item)

Discussion

  1. Treasurer’s Report – Ravi not at meeting. Ravi will email out to board updated treasurer's report through end of March (4-30).
  2. Secretary’s Report - Report approved from 3/13 meeting.
  3. Program Report
    1. May – Decided on group tickets for Grizzlies game on Thursday May 22nd. Going with picnic table seating and dinner buffet option (includes $1 cans of beer). Cost for ticket/buffet is $15. Minimum number of tickets the section must purchase for group reservation is 20. Additional people can attend beyond the reservation for $1 marginal cost to ticket (and could be excluded from buffet). Newsletter article should include type of food that will be served at the buffet.
  4. Student Section Visits
    1. UMR - done.
    2. WU - done.
    3. SIUE - Jim Campbell - CANCELLED due to end of school year
    4. SIUC - Alan Pilch - CANCELLED due to end of school year
    5. SLU - Sridhar Condoor - CANCELLED due to end of school year
    6. Combined event - Not going to have it this year.
  5. Funding - Received $906 in donations to section. Still don’t know where section Allocation check is. Angela has sent additional follow-up email to Burt Dicht, Jessica Albert, District C Leader & Glenn Anderson asking for (1) was check sent to tour section (2) was the check cashed so section can follow-up appropriately.
  6. Engineers' Club Dues - $250 annual membership dues are due. Ravi to send check for $250 (5-31).
  7. Women in Engineering event at Engineer's Club on 5/6 – Mizzou sponsored event asking for free publicity in section newsletter to advertise event. Board agrees to include notice in May newsletter. Angela will email .pdf file to Duane, who will include in the newsletter.
  8. Newsletter Deadline – submission deadline is Friday, April 25th. Need to get newsletter sent out by end of month at the latest.
  9. Current meeting is last board meeting of year. Next meeting will be event planning meeting to be held in June. Include mention that event planning meeting will occur in June.
  10. Round Table
    1. Duane – can Sam/Ravi write a one-pager summarizing the LTC and key take-aways? Double-counting points for events that qualify for 2 categories (i.e. student engagement, PDH) is encouraged to maximize merit funding score.
    2. Profile Updates. John S. had questions on how to update online profile to ensure correct email and contact information available. Also, how do we ensure members keep their information current?
    3. How do we leverage paper mailings to broader membership to maximize section involvement without wasting paper. Idea to start sending a postcard at beginning of each fiscal year to all members asking "Are you interested in receiving paper-based emails from the ASME St Louis section?"
    4. Award Plaques for March and April tour guides & presenters. John following up to ensure Jeff Greer (Cadbury-Schweppes) gets plaque (4-30). Ravi to follow-up on plaque for Doisy facility tour guides (5-31).
    5. Can we multi-task at section events by conducting board business either before or after the main event? This could be outreach to foster broader participation by section membership into decisions. Agreed to try this concept out next fall and have exec board meeting directly after a dinner meeting.